Standarad Purchase Specification-SPS

Standard purchase specification are concise description of quality, size, weight , or count factor desired for a particular item, Specification buying will give uniformity and consistency to purchasing and receiving, that will aid to maintain a desire food cost and creat a standard product.
Objective:
a) To establish a suitable buying standard for particular commodity for the hotel.
b) To furnish the supplier in writing in specific term the requirement of the hotel.
c) To help in setting the price of a commodity.
d) To obtain a standard product material for f & b dept.
e) To obtain a standard product so that measurement of performance of departments can be accurate.
For proper and effective control, purchase specification should be used in all purchasing. It help in bringing uniformity and consistency in buying, which maintains required cost of product. Each specification is determined by purchase manger, Executive chef, and F & B manager as per the catering policies, menu requirement and price range. The specification format is maintained with F & B service and production, receiving, stores department.

The purchase specifications contain:
a) Definition of each items.
b) Grade or brand name of each item
c) Weight, size, or count.
d) Unit against which price should be coated.
e) Special note for commodity